Abstract
The “Extracurricular Event Tracking System App” is a mobile application designed to help educational institutions and students manage and track extracurricular activities and events. The app provides a platform for organizing, registering, and tracking participation in various extracurricular events, such as sports, clubs, workshops, and cultural activities. It aims to streamline the management of these activities, making it easier for administrators to coordinate events and for students to stay informed and engaged. The app also tracks attendance and participation, providing valuable data for recognizing student achievements and involvement.
Existing System
Currently, many educational institutions rely on manual processes or basic spreadsheets to manage and track extracurricular events. These systems can be inefficient and prone to errors, especially when dealing with a large number of students and events. Communication about events often happens through notice boards, emails, or word of mouth, which can lead to missed information and low participation. Additionally, tracking attendance and participation manually can be time-consuming and may not provide accurate data for assessing student involvement.
Proposed System
The proposed Extracurricular Event Tracking System App aims to digitize and automate the process of managing extracurricular activities. The app will allow administrators to create and manage events, send notifications to students, and track registrations and attendance. Students can browse upcoming events, register for activities, and receive reminders directly through the app. The system will also generate reports on student participation, which can be used for recognizing achievements and awarding points or certificates. By centralizing all information and communication related to extracurricular events, the app will enhance student engagement and simplify event management for administrators.
Methodology
- Requirement Analysis: Gather requirements from educational institutions, students, and event coordinators to identify the key features needed in the app.
- Design: Develop a user-friendly interface that allows easy navigation for both administrators and students. The design will focus on clear communication of event details and streamlined registration processes.
- Development: Implement the core functionalities using agile development practices. Start with event creation, registration, and notification features, followed by attendance tracking and reporting modules.
- Integration: Integrate with existing school or university management systems (if applicable) to synchronize student data and streamline event management.
- Testing: Perform comprehensive testing, including unit testing, integration testing, and user
acceptance testing, to ensure the app is reliable, accurate, and easy to use. - Deployment: Launch the app on the Google Play Store and Apple App Store, targeting educational
institutions and students as the primary users. - Maintenance and Updates: Provide regular updates to improve functionality, introduce new features
and incorporate user feedback to keep the app relevant and effective.
Technologies
- Programming Language: Java/Kotlin for Android development and Swift for iOS development.
- Database: Firebase or SQLite for storing event details, student registrations, and attendance data.
- Backend: Node.js or a similar backend framework to handle event management, notifications, and data synchronization.
- UI/UX Design: Android XML and SwiftUI for designing intuitive and engaging user interfaces for both platforms.
- Notification System: Use Firebase Cloud Messaging (FCM) for sending real-time event notifications and reminders to students.
- Reporting Tools: Implement reporting features to generate participation and attendance reports for administrators.
- Testing Tools: Use JUnit and Espresso for Android testing, and XCTest for iOS testing to ensure app reliability and performance.
- Cloud Services: Google Cloud or AWS for hosting the backend and ensuring scalability and reliability.
